A system for financial property management
Financial property management for the whole organisation. Bring properties, leases and finances together in one system — configured for the way you work.
Why Estatelab exists
When contracts, dates and calculations are spread across Excel spreadsheets and folders, someone has to keep everything up to date manually. This increases the risk of errors. Estatelab brings the information together so the whole organisation can work from the same overview.
Illustration of information flow
The product
Choose an area to see how it supports commercial property work. Product views show example data.
See properties, tenancies and key figures in one place. The portfolio overview provides a shared starting point for day-to-day follow-up, whether you own the buildings or manage them for others. Connected information makes it easier to move from the overview to an individual tenancy. Use it to identify what needs attention and share the same data with management and finance.
More property work in one place
Create a more structured foundation when lease agreements, reporting requirements and documentation need closer follow-up.
Get an overview of VAT-related data for properties and tenancies. Consolidated information about floor areas and VAT recovery ratios supports reporting and follow-up with your accountant. When the use of premises changes, it is important to check the documentation and assess the consequences. Estatelab brings the data together; the VAT assessment still needs to be made.
Follow up tenancies where all or part of the rent is linked to the tenant’s turnover. Lease terms, reporting periods and turnover data need to be considered together before the rent is determined. Estatelab adds structure to the follow-up. Bring a relevant agreement to the demo so we can review how the workflow fits the model you use.
Consider rental income, floor areas and lease terms together, and use the overview to prioritise follow-up. While reporting shows the current position, analysis is about understanding what the figures mean: which agreements are approaching expiry, and what does the expiry profile look like? A shared data foundation makes it easier to ask the right questions.
Keep lease agreements and supporting documentation in one place. This makes it easier to find the source material when a term needs checking, an agreement needs attention or your accountant needs documentation. A shared archive reduces the need to search separate folders and email threads, and makes the work less dependent on who knows the case.
Who is Estatelab for?
Property owner
Get an overview of properties, rental income and agreements. Generate reports and monitor your portfolio using the same information as your accountant and property manager.
Illustrative photo
Accountant
Bring leases and supporting documents together as a foundation for financial workflows. Connect rent invoicing, CPI indexation and service charges to the accounting system.
Illustrative photo
Property manager
Bring tenants, leases and documents together across buildings. Track guarantees, expiries and rent indexation with a clear view of the applicable terms.
Illustrative photo
From a single commercial unit to large portfolios: Estatelab connects the work of property owners, managers and accountants. See how the features support your role.
Integrations
Estatelab brings together leases, rent and service charges. The accounting system handles bookkeeping and invoice delivery. Choose your integration to see what is transferred, what comes back and how the workflow is set up.
Send invoicing data as an order or invoice. Tripletex handles bookkeeping and delivery, while payment status is sent back to Estatelab.
Read about Tripletex
Transfer invoicing data, including service charges and VAT recovery ratios, to accounting. PowerOffice Go handles bookkeeping and invoice delivery, with payment status sent back.
Read about PowerOffice Go
Create sales orders with invoice details. Map line types to accounts and VAT codes, and receive payment status updates in Estatelab.
Read about FinagoPartners and integrations
Estatelab's network spans accounting systems and firms, suppliers and public data sources. Different services and specialist communities complement one another, with property management as their common starting point.
Pricing
Pricing is based on your portfolio, and the system is configured to fit your needs. Onboarding, the number of users, integration and support are all included in one price. That makes it straightforward for everyone involved.
Get a no-obligation quote based on your needs.
No. Estatelab brings together property and lease data and connects it to financial work. The accounting system retains its role. The scope of functionality varies between integrations.
No. Estatelab is a financial property management system, not a technical facilities management (FDV) system. You can use an FDV system such as Propely or Famac alongside it.
Yes. Estatelab is built for commercial property portfolios of different sizes. The number of tenancies, lease terms and collaboration between owner, manager and accountant matter at least as much as the number of buildings.
Describe how you work today, which accounting system you use and which tasks take the most time. If you have specific VAT or turnover rent requirements, we will use those as a starting point and clarify what the solution supports.